Details
Well-respected and established financial services company is seeking an assistant to support the Head of Investor Relations - to work on a hybrid schedule.
Looking for a high caliber Administrative Assistant to join a team of people supporting the IR and Marketing teams. This person must be able to work in a fast-paced environment, be extremely organized and have superb follow-through skills.
- Heavy internal and external meeting scheduling
- Responsible for tracking investor calls, meetings, prospect mailbox and other departmental processes
- Preparing meeting materials (presentations, books, bios etc.)
- Travel arrangements including detailed itineraries
- Assist with planning and execution for both internal and client events
- Preparing expense reports for the department
- Assistance with ad-hoc projects including firm wide events, philanthropy and brand management
Requirements
- 5+ years of solid administrative experience with a track record of professional success; financial services experience strongly preferred but not essential
- BA/BS preferred
- Exceptional organizational skills and attention to detail
- Experience with event planning is highly preferred
- Ability to maintain process and meet deadlines