Accounting and Human Resources Coordinator

SUMMARY:

The Accounting / HR Coordinator position functions as a partner with the President, Division Controller, and other business managers of the company to effectively manage and control the business in a manufacturing environment. Under the guidance of the Division Controller, the candidate will be responsible for general accounting, job-cost accounting, billing & receivables, payables & disbursements, fixed-asset accounting, financial & HR reporting, annual budgeting, and human resources coordination & support. Other office management responsibilities will apply as well.

JOB DESCRIPTION:

The Accounting / HR Coordinator will be accountable for the following core responsibilities:

• Facilitate monthly financial closing process, including accurate and timely bookkeeping / accounting in accordance with GAAP. Assist Division Controller in compilation of financial statements, key-metric reporting, and financial analyses.
• Ensure general ledger accounts are accurately stated, reconciled, and classified.
• Champion accurate product job-costing in systems and analysis of job-costs and related product margins in conjunction with Division Controller guidance.
• Maintain accounts payable vouchering / disbursements and accounts receivable billing / cash receipts application / collection activity.
• Accurate and timely filing of sales/use taxes and other regulatory & compliance requirements.
• Ensure an effective system of internal controls is maintained to protect company assets, with a special focus on cash.
• Support annual audit processes as applicable.
• Support annual and quarterly budgeting / forecasting process under guidance of Division Controller.
• Support human-resource requirements (administration of employee benefits, 401k enrollment / maintenance, employee recruiting & onboarding, etc.).
• Facilitate hourly timekeeping and payroll processing using ADP payroll service.
• Handle other office management requirements (inbound calls, office supplies, etc
• Other special projects, e.g. involvement in safety, ISO, community outreach, etc.

REQUIREMENTS / COMPETENCIES:

• Minimum of Associates (AA) degree in Accounting or equivalent experience.
• Minimum 1-5 years of experience in a role responsible for Accounting and Human Resource activity, preference to candidates with greater experience and/or from within a manufacturing environment.
• Deadline-oriented.
• Ability to telescope, i.e. deal with both broad and detailed issues, with strong time-management and organizational skills that support multi-tasking.
• Must be a builder, change-management-focused, and a self-starter.Strong interpersonal skills; ability to communicate across a wide spectrum of the organization.
• Very strong MSOffice fluency, particularly in Excel and Word.
• Very limited travel.

PREFERENCES:

• Exposure / expertise in use of automated systems for bookkeeping / accounting (ERP) and/or Quickbooks
• Knowledge and hands-on experience with job-cost accounting in an ERP system is a major plus.
• Experience in a locally-managed organization with corporate-parent reporting requirements.