Details
Job Description
**JOB SUMMARY**
The primary focus of the A/R Specialist is responsible for overseeing operations in connection with accounts receivable and assisting the Controller. This role is responsible for duties associated with full cycle processing of Accounts Receivable; including collections, posting payments, and ensuring that invoices are prepared accurately and timely.
**JOB DUTIES**
Essential Duties
+ Set up new projects in Sage with a customer ID & job estimate.
+ Review contracts for accounting requirements, retainage, discrepancies, and project set up details.
+ Check credit on new customers and relay to Controller any problem areas.
+ Deposit all incoming payments into the bank account. Scan file copies to project and accounting files.
+ Request sales tax exemption certificate as needed.
+ Call and email customers to collect receivables and maintain relationship for optimal results.
+ Process job close out reports for management.
+ Receive calls directed to accounting and return calls in a timely manner.
+ Prepare Lien Letters and file notices or bond claims on unpaid invoices per Texas Construction Codes.
+ Process customer release of liens/waivers as requested/required.
+ Update job history log with invoices.
+ Prepare invoices as requested by Project managers utilizing AIA documents as needed.
+ Maintain detail of invoice deadline dates by project.
+ Prepare monthly sales tax reporting for corporate office.
+ Other accounts receivable related tasks as assigned.
+ General office clerical support.
**PHYSICAL REQUIREMENTS**
+ This position requires sitting at a computer desk for multiple hours at a time, bending, stooping, and
**WORKING CONDITIONS**
+ Office environment. May be required to work overtime occasionally.
**QUALIFICATIONS**
Educational/Experience Requirements
+ High School diploma/GED and accounting classes preferred, and degree is not required but a
Special Skills, Knowledge, or Abilities
+ Multi-task and time manage routine tasks, professional with Vendors and Customers - both written and verbal.
+ Attention to detail.
+ Excellent communication skills; written and verbal.
+ Advanced knowledge of Excel working knowledge of Word and Outlook.
+ Prior experience with Sage 50 (Peachtree), NetSuite and job costing a **_plus._**
+ A team player, supportive help to administration with phones and other tasks as needed.
**LICENSES AND CERTIFICATIONS**
+ Candidate must have a Texas valid drivers' license and insurance.
+ Certified Texas Notary a plus, but not required.
**OTHER**
+ Candidate requires a good driving record, drug testing, and clear background.
**CONTACT WITH OTHERS**
+ Daily significant interaction with supervisor and other co-workers. General contact with customers, over the phone, email, and in person.
**BLTI believes in Diversity & Inclusion and provides equal employment opportunities to all employees and applicants.**
Requirements
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.